1) Mapping existing Asset Management business workflows/ processes to Oracle Cloud, identifying gaps and opportunities;
2) Identify and oversee resolution of system defects, errors, and other issues, elevate to the Project Team and Business Owner when required;
3) Compile and review functional and technical specifications, user stories, use cases, workflows, on UN Women asset management processes;
4) Provide functional advice to all involved stakeholders to improve and optimize procure-to-pay business processes;
5) Data migration, reviewing the existing Asset management data and it fits to the Oracle format;
6) Coordinating different Asset Management areas/ functions which may be cross-functions in other streams as Financial management, Capital projects, Procurement etc. Coordinate activities on working towards the common outcome. It will include, but not be limited to:
– Participate in meetings with Infosys Oracle developers and other participating UN Agencies;
– Provide feedback, asset management scenarios and share current requirements;
– Escalate any issue that would be detrimental to UN Women to the Assets Manager for prompt decision to be taken.
– Participate in cross-streams meetings and discussions.
7) Coordinate the roll-out of Asset Management module in the new ERP system in a cross functional setup, including through adaptation of standardized financial and asset management processes.
8) Ensure compliance of UN Women Fixed assets solutions, modules and functionalities with internal regulations, rules, policies, and procedures.
9) Revision of Business process documents to reflect changes and updates through Asset management policy, Sale and Donation of Asset Procedure, Vehicle Management Policy and other Policies, procedures, guidelines, and asset’s forms.
10) Formulate organization-wide system requirements for reporting, oversight, monitoring and other business needs.
11) Managing the ERP roll-out, coordination on testing and creation of UN Women specific SOPs.
12) Assistance in developing an UN Women Prepare PowerPoint presentation for field trainings;
13) Assistance in delivering the Asset Management ERP trainings to the Field Offices, troubleshooting, assistance to Field offices and support at HQ after the system’s rolled out. Key Performance Indicators: The key results have an impact on overall on organization’s efficiency in asset management, financial management and administration and success in the implementation of operations strategies.
• Timely and accurate analysis and presentation of information;
• Timely delivery of well-organized and transparent financial, asset and administration processes to ensure client satisfaction and delivery of UN-Women programmes/projects.
• Timely information sharing to facilitate decision making of the management, learning capacity building, and development of standardization of tools, systems, templates including policies and procedures.