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1. Conduct deployment of experts from the Crisis Bureau and GPN Rosters to country offices and UNDP Units globally.
? Provide support for the deployment of experts from CB/GPN Rosters to COs globally;
? Conduct searches in deployment databases, shortlist and submit candidates for various positions in a timely and efficient manner;
? Attend CSMT and other crisis response meetings to provide updates on deployments;
? Liaise with technical counterparts in UNDP with regard to identifying experts for deployments;
? Provide support to experts and country offices during deployments including travel, logistics, and provide troubleshooting as required;
? Ensure that Country Offices provide evaluations of assignments and these evaluations are institutionalized
2. Provide technical support for the development/enhancements of deployment business process, guidelines and data management.
? Provide reports on deployments when required and ensure that weekly updates of deployments go to all concerned parties;
? Follow up to ensure that pre and post mission briefings are generated and conducted by colleagues responsible for their respective regions;
? Follow up to ensure that back to office reports are generated and completed by relevant colleagues upon completion of assignment;
? Ensure that the DTS captures all relevant data with regard to deployments such as contracts, ToRs, back to office reports, evaluations, mission briefings etc.;
? Collaborate with ICT colleagues to troubleshoot any issues related to ‘SharePoint’ applications pertaining to the deployment mechanism;
? Support the deployments team in ensuring that deployment business processes are shared with and adhered to by all parts of UNDP.
3. Support the Consolidation of UNDP Roster under the umbrella of GPN/ExpRes.
? Support the consolidation of new rosters and profiles being added to the GPN/ExpRes Roster;
? Ensure that any update in UNDPs’ taxonomy for technical roles is adopted into the profiles and sub-profiles of the GPN/ExpRes Roster;
? Support the training of relevant UNDP staff in the usage of the GPN/ExpRes Platform;
? Support recruitment drives pertaining to the addition of new expertise to the Platform;
? Oversee the vetting of new expertise onto the GPN/ExpRes Roster;
4. Support the operational and coordination processes for the Deployments Team.
? Support CB Operations with procurement, human resources and finance issues related to deployments;
? Assist in liaising with consultants and UNDP recruiting units in negotiating and drafting contracts;
? Support the Deployments Manager in drafting and implementing policies for fast-track recruitment of staff for crisis response and recovery;
? Support the Deployments Manager in the processes related to the transition of consultancies from the procurement unit to Human Resources;
? Work with the regional teams and support the planning and preparation of Crisis Board meetings. Assist as necessary with preparation of meeting minutes and uploading of the decisions and action points;
? Assist in the tracking and reporting on the annual work plan and budget.